How the 2-minute rule can transform your productivity
Ever since I read David Allen's Getting Things Done and started to apply the GTD method in my own life, the most valuable part for me was finding out about the 2-minute rule.
Ever since, I applied it to every email I get, every task that pops up and evertime I need to do something I don't want to do. From handling small tasks immediately to reducing procrastination, it works wonders.
Let's dive into how it works, how you can start using it today.
What is the 2-Minute rule?
It is simple: if a task or action takes 2 minutes or less to complete, do it right away. Let's look at emails for example. If you get an email and to respond takes you 2 minutes or less, do it. Following this rule, helps me reduce mental clutter and frees up space for bigger things.
Why it works
It feels almost like a mental trick. For me it works because of many different reasons. Completing a task makes me happy. It gives me a tiny bit of dopamine. Nothing big, but it feels good.
Not doing it on the other hand leads to procrastination. If I don't deal with tasks right away by either doing them, filing them away or time-blocking them, delegating etc, they occupy space in my mind. The longer this goes on, the more I feel like my brain is a swamp.
Applying the 2-Minute rule: Practical tips and trick
I recommend you start to apply the 2-minute rule at work. Best time to do it and get into the habit is the daily email check in the morning. I usually block 15-30 minutes for this first thing in the morning, once I logged on.
First step is to respond and then archive all your emails in the inbox that take 2 minutes or less. During the day, in meetings, calls etc, send a follow-up right away.
You can also make it a game! Track how many 2 minute tasks you achieved per day.
Your Action Items:
- Start Small: Identify tasks that can be completed in two minutes and tackle them immediately. Start with your email inbox.
- Set Reminders: Use apps or alarms to prompt you to use the 2-minute rule throughout your day.
- Reflect and Adjust: At the end of each week, review your progress and tweak your approach to maximize effectiveness.